With year-end and first-of-the-year goals out of the way and a lull between holidays, there’s no better time to do some organizational spring cleaning. As many experts in tidying up and clearing clutter will tell you, a clean space with room for movement (both physical and psychological) will boost productivity and just make people feel better.
Every HR strategy should include a plan for periodic maintenance. You may be low on time, or you might feel ready to embrace some serious reorganization. Depending on the number of hours available, consider mixing and matching the following HR spring cleaning tips, from quickest to most comprehensive.
- Do a walk-through of the workplace to ensure that pathways are clear and free of tripping or falling hazards. This may mean finding storage for unused furniture, breaking down boxes, or finding a system to organize supplies.
- Set aside 30 to 90 minutes for employees to tidy up their work areas. Ask them to recycle or shred documents they no longer need, give their filing cabinet or desk drawers a once-over, clean up unruly cables, and wipe everything down.
- Take an inventory of things that need to be fixed and start tackling it from most to least important. This might include a broken lock on a bathroom door, dirty walls, carpet stains, broken office chairs, fraying uniforms, mismatched name tags, or malfunctioning computer equipment.
- Clean up personnel files. Often in the day-to-day rush, a document will just get stuffed into the middle of a file. Take time to go through and file documents in the right places, whether that’s a specific section of the file a document is already in or a different file entirely. A little maintenance on a regular basis can go a long way, especially if you receive an unexpected request for documentation, whether from a former employee, an attorney, or the state or federal Department of Labor.